Inbox Pause is one of many cloudHQ offerings that are switching the way in which people email. Using email shouldn’t be as much of a problem as it is today. Email hasn’t changed since its start in the 90s. cloudHQ looks to modify that, by providing a free of charge method to prevent the influx of emails, for just about any time frame. require a break from notifications? Use inbox pause, and you’ll receive your emails…later.
Many executives, in corporations of all sizes, are wrestling using the abundance of communication arriving via E-Mail, now using the unified communications in play, our company is beginning to receive our voice messages, faxes and other communications into our email applications.
What can be done that will help you along with your sanity in managing the Clutter Factor? The clutter factor is email productivity. Stop and look at this time! Do you have over 3000 messages within your inbox? Don’t know how to find that important bit of correspondence using a supplier or a client that may win you that very huge deal?
Help is on the market. Many corporations utilize the Microsoft collection of products for his or her daily email. Microsoft Outlook 2003 is a powerful tool in managing all of your communications. Combined with Microsoft Exchange 2003, businesses today now have a complete solution for their communications as well as the resources to manage email effectively.
The Microsoft Outlook Rules Wizard is a great way to manage your Email and route the messages to some specific folder or location to be able to review them at another time or never. I actually have setup my Outlook in order that all of my CC’ed messages are routed to a particular folder in order that I will filter out those messages and allow me to pay attention to messages which can be directly sent to me.
Flags are another excellent resource within the Microsoft Outlook 2003 application. Flags could be setup inside Outlook using a variety of criteria. I use flags such as red for my urgent items, yellow for my not so urgent yet still important, and green for all those none urgent emails. When you sort your inbox with flags, the non-flagged messages are still sorted by Data/Time once they arrive.
Spam mail is a big problem for those organizations, no matter how small or big you are. I would recommend an investment in a SPAM solution that enables you the end user to control your very own spam setting and not to depend on your body administrator to achieve this. IT Matters recommends solutions from SonicWALL to help organizations of all the size in handling the abundance of SPAM email. The most important area about SPAM management is to invest in a solution that will not provide you with the SPAM messages for your mailbox. The most effective solutions on the market will send you a single email daily that you can undergo to control your SPAM. This will save you time and productivity dollars for you and your entire team.
oUse your Executive Assistant – if you are lucky enough to have one! He or she can reply returning to your general inquiries for meetings, information and any other general information. This will allow you to focus on ghngst serious business email and hand over the others which simply consume nearly all your time.
File your messages using a logical approach regarding how your business works. As an example if you work in sales, you may want to file your messages by Year, Month, Client, and Proposal. In this way once you have a note from a client, you know how to find it later. This can save you time in the future when finding this critical client or other information. The new Microsoft Search Tool in Windows Vista and Office 2007 is likely to make searching your Outlook even better.
Send a duplicate of critical messages to business colleagues, clients, as well as any other recipients to yourself. In this way you have a copy of the email it is possible to file away without having to undergo your sent items. In relation to your sent items, also file them away right into a different folder on a monthly basis to help you discover that important piece of information later on, when someone says to you personally “Yeah, you sent it to me in May”. You can now discover it easily.